Quick-Witted Executive Assistant | 8,000 SGD | Scheduling and Liaising | Global Hospitality Leader | SG-Based

  • Are you a proactive, detail-oriented individual seeking a challenging role where you can make a difference? 
  • Do you have the ability to handle complex tasks with discretion and can work under pressure? 
  • Love working with a global team?

Sound like you? If so, we have an exciting opportunity for you

Your New Employer: A Global Hospitality Leader

A globally recognized hospitality leader founded in 1981, operating with over 8,900 hotels across 95 countries. A multinational team that’s dedicated to providing excellent service to guests, that offers their employees great benefits and opportunities for career growth with their expansive network.

With a focus on sustainability and diversity, they are a company that values their employees and offers a supportive and dynamic work environment. Being a part of their organization means being part of a company that’s committed to making a positive impact on the world, while also offering you the chance to develop your skills and build a fulfilling career.

Your New Role: Executive Assistant | Hospitality Sector

You will be directly reporting to the President & Managing Director of International Operations.

Responsibilities

  • Act as a conduit or channel of information for the President & Managing Director, International Operations
  • Drafting and formatting correspondence and complex documents
  • Maintain high level of integrity and confidential management of information and correspondence
  • Email inbox management 
  • Calendar management and appointment scheduling
  • Meeting organisation, including room bookings and catering arrangements
  • Co-ordination and preparation of Executive meetings – catering, agenda and minute taking
  • Organising and arranging Executive Offsite conference that takes place bi-annually – including travelling, arranging agendas and event spaces, taking minutes and providing key takeaways.
  • Ensuring Executive team meeting minutes and action items are completed according to due dates.
  • Organisation of complex domestic and International travel arrangements including visas, accommodation, flights, transfers and meetings while abroad
  • Compiling and reviewing expense reports
  • Proof read media releases, communications and internal business updates.
  • Assist in the organisation of functions, events, seminars, end of year functions etc. as required
  • Co-ordination of approvals including, but not limited to, travel requests, internal business projects, Executive expenses and leave requests.
  • Co-ordination of VIP travel requirements and guest arrangements including family and staff
  • Preparation of various domestic and international board communication
  • Preparation of annual End Of Year message and co-ordination of gifts
  • Facilitate the booking of Conferences
  • Resposible for maintaining Organisational Charts
  • Management of passwords and account details for various systems
  • Co-ordination of YPO events, meetings and communication
  • Preparation of annual travel and medical expense reimbursements
  • Provide a high level of service and liaison both internally and externally
  • Understand, develop and support company policies
  • Flexible working hours if required
  • Other duties as assigned by the President & Managing Director, International Operations

What we would like you to bring:

  • Business Acumen with a high level of discretion and confidentiality
  • Familiarity with communicating between stakeholders, with advanced knowledge of Microsoft Word, Excel, PowerPoint, and Outlook
  • Have familiarity with systems like Conquer, Workday, and basic Excel functions is a plus!
  • Shorthand experience is a plus
  • Strong initiative and proactiveness to work autonomously with strong work ethic
  • Strong administrative skills
  • Superior interpersonal, telephone, and communication skills
  • Display a friendly, professional and personable demeanor
  • Willingness to travel

What they offer:

  • Expansive network across the globe
  • Multi-national level training
  • Competitive Salary with an annual salary performance bonus
  • Medical insurance coverage, outpatient, inpatient, group term life, group personal accident, and full range of dental
  • employee discount scheme for travelling, hotels, travel etc. booking with lifestyle and F&B discounts

Does this sound like your new job?

Apply now by clicking the apply button or sending your resume to k.zarate@finestpeople.com

Questions about this job?

Kay Zarate

Recruitment Consultant Brand Marketing & Integrated Marketing

Apply for this job

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After applying for the job you'll receive an e-mail where you will be asked to fill in our intake-form. Afterwards we'll contact you as soon as possible. Want to get in touch before we do? Call +65 6018 5800.
A recruiter with deeper knowledge of your go-to market will get in touch with you. During a scheduled call, you'll get to know each other, discuss your professional background, determine your USP's and review more roles that could be interesting for you.
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If there's mutual interest, we'll schedule an interview for you. In this first interview you'll discuss the role, talk about your professional background, and both check if there's a click.
You've been invited to a second interview! It's common that the client asks you to make a case study (on beforehand or during this interview) to show that you're competent enough to meet the standards of the role.
Does it feel like this role is made for you? No doubt? Pleased with the conditions? Client happy?! Then we can congratulate you on your new job!
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