Quick-Witted Executive Assistant | 8,000 SGD | Scheduling and Liaising | Global Hospitality Leader | SG-Based

  • Are you a proactive, detail-oriented individual seeking a challenging role where you can make a difference? 
  • Do you have the ability to handle complex tasks with discretion and can work under pressure? 
  • Love working with a global team?

Sound like you? If so, we have an exciting opportunity for you

Your New Employer: A Global Hospitality Leader

A globally recognized hospitality leader founded in 1981, operating with over 8,900 hotels across 95 countries. A multinational team that’s dedicated to providing excellent service to guests, that offers their employees great benefits and opportunities for career growth with their expansive network.

With a focus on sustainability and diversity, they are a company that values their employees and offers a supportive and dynamic work environment. Being a part of their organization means being part of a company that’s committed to making a positive impact on the world, while also offering you the chance to develop your skills and build a fulfilling career.

Your New Role: Executive Assistant | Hospitality Sector

You will be directly reporting to the President & Managing Director of International Operations.


  • Act as a conduit or channel of information for the President & Managing Director, International Operations
  • Drafting and formatting correspondence and complex documents
  • Maintain high level of integrity and confidential management of information and correspondence
  • Email inbox management 
  • Calendar management and appointment scheduling
  • Meeting organisation, including room bookings and catering arrangements
  • Co-ordination and preparation of Executive meetings – catering, agenda and minute taking
  • Organising and arranging Executive Offsite conference that takes place bi-annually – including travelling, arranging agendas and event spaces, taking minutes and providing key takeaways.
  • Ensuring Executive team meeting minutes and action items are completed according to due dates.
  • Organisation of complex domestic and International travel arrangements including visas, accommodation, flights, transfers and meetings while abroad
  • Compiling and reviewing expense reports
  • Proof read media releases, communications and internal business updates.
  • Assist in the organisation of functions, events, seminars, end of year functions etc. as required
  • Co-ordination of approvals including, but not limited to, travel requests, internal business projects, Executive expenses and leave requests.
  • Co-ordination of VIP travel requirements and guest arrangements including family and staff
  • Preparation of various domestic and international board communication
  • Preparation of annual End Of Year message and co-ordination of gifts
  • Facilitate the booking of Conferences
  • Resposible for maintaining Organisational Charts
  • Management of passwords and account details for various systems
  • Co-ordination of YPO events, meetings and communication
  • Preparation of annual travel and medical expense reimbursements
  • Provide a high level of service and liaison both internally and externally
  • Understand, develop and support company policies
  • Flexible working hours if required
  • Other duties as assigned by the President & Managing Director, International Operations

What we would like you to bring:

  • Business Acumen with a high level of discretion and confidentiality
  • Familiarity with communicating between stakeholders, with advanced knowledge of Microsoft Word, Excel, PowerPoint, and Outlook
  • Have familiarity with systems like Conquer, Workday, and basic Excel functions is a plus!
  • Shorthand experience is a plus
  • Strong initiative and proactiveness to work autonomously with strong work ethic
  • Strong administrative skills
  • Superior interpersonal, telephone, and communication skills
  • Display a friendly, professional and personable demeanor
  • Willingness to travel

What they offer:

  • Expansive network across the globe
  • Multi-national level training
  • Competitive Salary with an annual salary performance bonus
  • Medical insurance coverage, outpatient, inpatient, group term life, group personal accident, and full range of dental
  • employee discount scheme for travelling, hotels, travel etc. booking with lifestyle and F&B discounts

Does this sound like your new job?

Apply now by clicking the apply button or sending your resume to k.zarate@finestpeople.com

Questions about this job?

Kay Zarate

Recruitment Consultant Brand Marketing & Integrated Marketing

Apply for this job

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After applying for the job you'll receive an e-mail where you will be asked to fill in our intake-form. Afterwards we'll contact you as soon as possible. Want to get in touch before we do? Call +65 6018 5800.
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You've been invited to a second interview! It's common that the client asks you to make a case study (on beforehand or during this interview) to show that you're competent enough to meet the standards of the role.
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